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Home My WebLink About9/27/99 . Water Board Agenda Regular Meeting September 27,1999 7:00 PM 1. Call to Order 2. Approve Agenda 3. Approve Minutes -regular, August 23,1999 4. Continued Discussion Items a) Pumphouse #5 Update b) Water Use Restrictions Ordinance c) Nextel Antenna Request d) Water Reservoir Contract Enforcement 5. New Business . a) 2000 Trunk Watermain Project - Feasibility Report b) Sale of Property to City of Farmington c) Well No.3 Maintenance 6. Approve Bills 7. Financial Report 8. Open Forum 9. Adjourn . . . . " 4'b City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmin~on.mn.us TO: Water Board FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Water Use Restrictions Ordinance DATE: September 27, 1999 INTRODUCTIONIDISCUSSION Staff forwarded the Water Use Restrictions ordinance to the City Council for adoption at the August 16 City Council meeting. A motion was made to adopt the ordinance, however there was no second, so the motion died. As the City Attorney has previously indicated, the Water Board has the authority to enforce Water Use Restrictions as a Water Board policy. It is staffs recommendation that the Water Board adopt the Water Use Restrictions policy. It is recommended that the policy be adopted for implementation in the year 2000. BUDGET IMPACT None at this time. ACTION REOUESTED Water Board consideration to adopt the Water Use Restrictions as a Water Board policy. Respectfully Submitted, ~rn~ Lee M. Mann, P.E. Director of Public Works/City Engineer cc: file . . . . CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING TITLE 8, CHAPTER 3 OF THE FARMINGTON CITY CODE CONCERNING WATER USE RESTRICTIONS THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. Section 8-3-21 of the Farmington City Code is amended in its entirety to read as follows: 8-3-21: WATER USE RESTRICTIONS: (A) Odd-Even Restriction. Use of the city water supply system for lawn or garden sprinkling or other irrigation shall be limited to an odd-even schedule corresponding to property address effective year round. This odd-even water use restriction shall not apply to the watering of new seed or sod for a period of three weeks from the date of seeding or sodding. (B) Emergency Restrictions. Whenever the Water Board or City Council determines it in the public interest, the Water Board or City Council may, by resolution, further limit the use, times and hours during which water may be used from the City water supply system, following public notice by publication or posting. SECTION 2. Effective Date. This ordinance shall take effect January 1, 2000, following its passage and publication. ADOPTED this City of Farmington. day of , 1999, by the City Council of the CITY OF FARMINGTON By: Gerald Ristow, Mayor 72394 4-c.. . City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farJl1in~on.mn.us TO: Water Board FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Nextel Antenna Request DATE: September 27, 1999 INTRODUCTIONIDISCUSSION Attached is a draft lease agreement that would allow Nextel West Corp. install antennas on the Daisy Knoll Water Reservoir. A meeting was held on Wednesday September 15, 1999, to address lease language issues with Nextel's representative. In attendance at the meeting was the Director of Public Works, the City Attorney, Marv Weir and Max Thompson, the representative from Nextel. The attached lease document incorporates the revisions to the boilerplate lease document that were agreed upon at the meeting. . BUDGET IMPACT At the last Water Board meeting, it was recommended that the lease amount for the site to be used by Nextel be set at the same amount as Sprint's lease, which is $11,025 per year with a 5% increase each year. Upon further review and discussion with Nextel's representative, it is recommended that the Water Board consider a lease amount that incorporates a cost per antenna per month. Following is a table outlining lease amounts for Nextel based on Sprint's lease amount and U S West's lease amount for comparison purposes. Sprint Lease (12 antennas) Per antenna per month $76.56 Per month $918.75 Per year $11,025.00 U S West Lease ( 6 antennas) $104.17 $625.00 $7,500.00 Nextel (9 antennas) @ Sprint's rate @ US West's rate $76.56 $104.17 $689.04 $937.53 $8,268.48 $11,250.36 The Water Board will need to make a final determination of the lease amount at the meeting. A representative from Nextel will be present at the meeting. . . ACTION REQUESTED Approve the attached lease agreement between the City of Farmington and Nextel West Corp. with final lease amount as determined at the meeting. Respectfully Submitted, ~m~ Lee M. Mann, P .E. Director of Public Works/City Engineer cc: file . . .. . . . 5"6 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmin~on.mn.us TO: Water Board Members FROM: Robin Roland, Finance Director SUBJECT: Sale of Property to City of Farmington DATE: September 27, 1999 INTRODUCTION & DISCUSSION In January of 1997, the Water Board purchased approximately 23 acres from Lawrence Wenzel for the purpose of locating a 1.5 million-gallon water reservoir on 4.5 acres of the site. The Water Board agreed at the same time to sell the balance of the property (approximately 18.5 acres) to the City at the original cost of $15,000 per acre for a total cost of $277,500. The sale agreement with the City called for an exchange of the value of City project management services provided on the new water tower as a credit against the cost of the land, with any difference to be paid to the Water Board. As the tower is now essentially completed, the City submits the following for the Water Board's consideration. Construction Cost $ 1,539,000 City Engineering (15%) $ 230,850 City Legal & Admin (10%) $ 153,900 Total City Project Mgmt Fees $ 384,750 Less: Consulting Fees Paid $ (110,000) Balance Due the City $ 274,750 Less: Cost of Land $ (277,500) Balance owed to Water Board $ 2,750 ; . . . , ACTION REQUESTED Acknowledge the City's intent to pay the Water Board the balance of $2,750 for the 18.5 acres of land per the 1997 agreement. Payment would be made at the , close out of the Water Tower project, before December 31, 1999. Respectfully submitted, ~~ ~ Robin Roland Finance Director cc: file . . . 5'c City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmin~on.mn.us TO: Water Board FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Well No.3 Maintenance and Pump Repair DATE: September 27, 1999 INTRODUCTIONIDISCUSSION Well No.3 is scheduled for maintenance and pump repair in 1999. It is proposed that staff solicit quotations for the work and complete the work this fall. BUDGET IMPACT The estimated cost to perform routine maintenance and pump repair could be up to $20,000. It should be noted however that the final cost is dependent on the condition of the pump which can only be determined once the pump equipment is taken out of service, removed from the well and inspected. The cost to repair the pump in Well No.4 in 1998 was approximately $10,000. ACTION REOUESTED Authorize staff to solicit quotations and award a contract for the Well No.3 maintenance and pump repair. Respectfully Submitted, ~'>>1~ Lee M. Mann, P.E. Director of Public Works/City Engineer cc: file . . CITY OF FARMINGTON REVENUES AND EXPENDITURES ANALYSIS WATER FUND 08/31/1999 1999 BUDGET 1999 ACTUAL OPERATING REVENUES USER FEES 500,000 242,537 WATER PERMITS 15,000 10,120 METER SALES 25,000 44,650 CUSTOM SERVICE 1,000 TOTAL OPERATING REVENUE 541,000 297,307 NON OPERATING REVENUES WATER AVAILABILITY CHARGES 140,000 111,110 WATER MAIN TRUNK FEES SPECIAL ASSESSMENTS 99,000 85,842 INTEREST 25,000 22,076 MISCELLANEOUS 894 ANTENNA LEASE 11,500 15,769 TOTAL NON OPERATING REVENUE 275,500 235,691 TOTAL ALL REVENUE 816,500 532,999 . EXPENDITURES SALARIES 52,542 30,010 OVERTIME 4,500 1,091 BENEFITS 8,854 4,270 PRINTING & PUBLISHING 2,652 1,119 PROFESSIONAL SERVICES 66,580 37,802 DUES & SUBSCRIPTIONS 515 128 SCHOOLS & CONFERENCES 1,018 TRANSPORTATION COSTS 1,442 744 EQUIPMENT MAINT/RENT 21,946 555 BUILDING MAl NT/RENT 10,609 267 UTILITIES 41,754 28,671 SUPPLIES/METERS 62,951 130,295 MISCELLANEOUS LAND PURCHASE FOR WELLSITE 37,932 CAPITAL OUTLAY 80,282 15,999 TOTAL EXPENDITURES 355,645 288,883 OTHER FINANCING USES DEBT SERVICE 101,145 50,573 DEPRECIATION TRANSFER FOR ADMINISTRATIVE FEES 26,250 17,500 TRANSFER TO CONSTRUCTION FUND 250,000 500,000 TOTAL OTHER FINANCING USES 377 ,395 568,073 . TOTAL EXPENDITURES & OTHER FINANCING USES 733,040 856,956 INCREASE (DECREASE) TO RETAINED EARNINGS 83,460 (323,957)