The URL can be used to link to this page

Home My WebLink About11/22/04 City of Farmington 325 Oak Street . Farmington, MN 55024 A Proud Past - A Promising Future Committed to Providing High Quality, Timely and Responsive Service to All Of Our Customers AGENDA REGULAR WATER BOARD MEETING Monday, November 22, 2004 7:00 PM Conference Room A 1. Call to Order 2. Approve Agenda 3. Approve Minutes -regular meeting, October 25, 2004 4. Continued Discussion Items a) Wellhead Protection Plan Update b) Future Facilities . c) 2005 Rates d) T -Mobile Antenna Lease 5. New Business a) 2005 Water ConservationlEducation Plan b) Promotional Pens 6. Approve Bills 7. Financial Report 8. December regular Water Board meeting date 9. . Open Forum 10. Adjourn . . Water Board Meeting .f Date: No v( I{V'\~~ ;)?-, dOC '\ Sign-In Sheet Name: Address: ~~ 6m~ -r: ~DIoi\e USA Phone: Cf5~-~qL=337 . . . ~ · 'Mobile.- Get more from life0 November 17,2004 Mr. Lee Mann City of Farmington 325 Oak St. Farmington, MN 55024 RE: V oiceStream Minneapolis, Inc., d/b/a T -Mobile Lease with the City of Farmington Dear Mr. Mann: . V oiceStream Minneapolis would like the opportunity to revisit working with the City of Farmington in lease negotiations for a site lease at the 195th St water tower. I thank you for the Water Department's patience and numerous hours that have been dedicated to this process in the past. I hope that we can work together once again and finally see this through t6 an agreement. In June; wehadreached the point of completing the lease, except for a few final issues that needed to be resolved; the employee wage for time spent at the water tower to allow T -Mobile access to the site needs to be agreed upon and incorporated in the . lease, and we need to come to an agreement on the annual rent. We had proposed that we would try for $21,000.00 annually. Due to the average payment that T-Mobile typically pays of $14,400.00 for leases on Water Towers within the Minneapolisl St.Paul ar~ they have come back with a counteroffer of $19,500.00 annually. Please acknowledge acceptance of this offer and I will have the lease ready for signing at the next Water Board meeting in December. Again, thank: you for your time and energy spent on these negotiations. . KTB Consulting, Inc 4330 155th St. E. Faribault, MN 55021 (952)-292-9337 . City of Farmington Water Conservation Education Plan 2005 1. Farmington Expo - Pens and magnets with Water Policy will be available to attendees of the Farmington Expo in January, 2005. 2. New residents in new and existing homes will continue to receive a magnet in a new resident packet outlining the City's Water Policy. 3. Direct Mail a) Water Policy Explained & Earth Friendly Yard Tips .............. April 4. Advertisements in Farmington Independent (display ads) a) Outside Water Conservation display ad . Mid-April,2005 . June, 2005 b) Inside Water Conservation display ad . August, 2005 . November, 2005 c) Odd/Even, no watering noon to 6pm advertisement . Weekly - April/May thru October . 5. Information in City newsletters a) Watering Policy & Inside Water Conservation . January b) Watering Policy & Outside Water Conservation . March . May . July c) Water Conservation - inside . September . November 6. Information on Cable a) Water Use Restrictions/Lawn & Yard Care ........................... year round 7. Information on City website ...................................................... year round 8. Educational Program a) Science Museum "Water!" Assembly Program . On grandstand at Dew Days . for 4th graders at P2 Day in Sept. . November 15,2004 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmin.gton.mn.us TO: Water Board Members FROM: Lena Larson, Public Works Administrative Assistant SUBJECT: Promotion of Water Use Policy DATE: November 22,2004 INTRODUCTION At the August and September Water Board meetings in 2003, discussions were had regarding promotion of the Water Use Policy. Pens were used to promote the Water Use Policy were distributed through new resident packets, at the Farmington Expo, the Farmington Home & Garden Show, at the front desks of City Hall and the Maintenance Facility, and at Pollution Prevention Day, in addition to miscellaneous distributions throughout the past year. The supply of pens is now depleted. DISCUSSION . It was decided by the Water Board to purchase promotional items in an amount not to exceed $11,000 or the amount similar to the revenue that had been collected in fines to increase promotion of the policy. As anticipated, the amount of citations issued in 2004 was less than in 2003. In 2004 there were 204 citations issued, of which, 14 where subsequent offenses. This is a considerable reduction from 2003 numbers when there were 468 citations issued, of which, 25 were subsequent offenses. The cooler summer and higher than average precipitation may have had an impact on the reduction of citations issued as well. There are approximately 800 clip magnets still available that can be used in new resident packets, but there are a number of events in the upcoming year where the policy can continue to be promoted using less expensive pens. The ongoing promotion of the Water Policy will enhance the success of the program. BUDGET IMPACT One thousand pens can be purchased for $420 or $520 with a phone number on the clip, not including tax, shipping, or setup fees. That amount of pens would ensure that pens would be available at the Farmington Expo and still leave some for distribution to the public at the front desks of city buildings. As more pens are purchased, the price per item goes down. Three thousand pens would cost $1,140 or $1,440 with a phone number on the clip, not including tax, shipping, or setup fees. . ACTION REQUESTED Authorize staff to purchase pens promoting the Water Use Policy. . L Larson Public Works Administrative Assistant . . . . . City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us TO: Water Board Members FROM: Robin Roland, Finance Director SUBJECT: 2005 Rate increase DATE: November 22, 2004 INTRODUCTION Metered water rates have not increased in over eight years. Staff believes consideration should be given to raising rates to increase the cash reserves available for future projects. DISCUSSION & BUDGET IMPACT Over the last five years, revenues from metered water usage have increased by an average of 10% per year due to increased population and number of households. During this same period of time, collections of fees from developers for trunk water main and construction of a future water treatment plant have likewise increased. With the exception of the construction of the I.5M gallon reservoir in 1997, all water projects have been paid for with cash, not debt. Effective December 1, 2004, the outstanding debt will be called and cash reserves will decrease by $1.1 million. This will still leave the water fund with over $3.5 million, A moderate increase in rates in 2005, say 5%, would generate additional revenues for future projects (wells, reservoirs and street reconstruction). It would not eliminate the need for a future debt issuance for substantial projects, but would provide a larger cash balance to draw upon. The average household uses 28,000 gallons of water each quarter. Current rates generate $28.48 (plus $10.80 base fee) per quarter. With a 5% increase in rates, the average household would generate $29.85 (plus base fee) - over a year generating approximately $28,000 more in revenues over 5170 households ($1.37*4*5170=$27,948). _This would be in addition to the increase in households each year which we continue to estimate at up to ten percent annually. . ACTION REQillRED Authorize increasing metered water rates to $1.05 per 1000 gallons under 25,000 gallons and to $1.20 per 1000 gallons over 25,000 gallons consumption, effective January 1, 2005. ~qJ Finance Director . . I/) 'ii) >- en; o e 0,<( e .J::. "- I/) E co ffi{.) 11.-0 _ L;- o ~ ~m 0.... ~ ~ ::sv ....0 J::.O .....('101 -- ST'"" o~ ....0 ..... 2S .J::.O .....N -- S..... o~ ....N T'"" v o o N o o N ('I') I"- ,..: ..... ..... 00)1"-<0 O)Nv<O ~ cO~' ('tj 00) <0 Q) ('I) 0 as 0 0>"': v('l)CO..... <0 co N~ ..... N N ('I) M ('I') lO 0> <0 V 0000 0000 Mci~ci lONvO 0) 0 ('I) v 16"':o>aS co co co <0 cO 0) ..... co~ ~ ..... Oo)l"-<O~ O)NvCO cOcOMM v...... 0<0 co ('I) It) CO N'rioaS <ONCOO It) It) N ..... I/) -gCl) 8, o e> ...._ mcoCl)~C:: o{.)J::. e>{.)J!! '- co a.. ~~J::.~- .J::.CI)={.)S~ I/) 1/).- ....... coCl)~ii:""E (.)O:::=CI)en; 0) E ~ 5i "to ~ .5 e <( IX1 :E .... 1iJ'I-'-L-L...... 15~~J!!J!!~ 8'~~~~~ N ('I) ex:; ('I) co ri co <0 ..,f N ('I) .....: v N o <0 <0 o ~ ..... 0) lO ('I)~ N o v. 8 e co n; IX1 J::. I/) co (.) '0 c: ::s - .... ~ ~ \ . N ('I') cO ('I) Q) ri Q) <0 ..,f . o ~ ..... 0) It) ri N o ..,f CI) o e co n; m J::. I/) co (.) e o 15 ::s ~ c: o (.) "E co o m .... ~ ~ .9 CI) :0 ];! "to i; J::. I/) co (.) S o I- . . .... J!! co ::