HomeMy WebLinkAbout12/22/04
City of Farmington
325 Oak Street
. Farmington, MN 55024
A Proud Past - A Promising Future
Committed to Providing High Quality,
Timely and Responsive Service to All
Of Our Customers
AGENDA
REGULAR WATER BOARD MEETING
Wednesday, December 22, 2004
7:00 PM
Conference Room A
1. Call to Order
2. Approve Agenda
3. Approve Minutes -regular meeting, November 22, 2004
4. Continued Discussion Items
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a) Adopt Draft Emergency Response Plan
b ) Wellhead Protection Plan Update
5. New Business
a) Hydro Metering Technology Presentation
6. Approve Bills
7. Financial Report
8. December regular Water Board meeting date
9. Open Forum
10. Adjourn
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City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
TO:
Lee M. Mann, P.E. - Director of Public Works/City Engineer
FROM:
Robert Shirley, Water Board Chair
SUBJECT:
Reschedule December meeting
DATE:
December 1, 2004
Due to the Christmas Holiday, I am rescheduling the December Water Board meeting from Monday,
. December 27 to Monday, December 20 at 7:00 PM.
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City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.d.farmington.mn.us
TO:
Water Board
FROM:
Lee M. Mann, P.E. - Director of Public Works/City Engineer
SUBJECT:
Reschedule December meeting
DATE:
December 1, 2004
Please be advised that the regular Water Board meeting for December will be moved from Monday,
December 27 to Wednesday, December 22 at 7 :00 PM.
If you have questions or comments, or you are unable to attend the meeting, please contact me at City
Hall.
Respectfully submitted,
~ Yvl/V1~
Lee M. Mann, P.E.
Director of Public Works/City Engineer
Cc: Farmington Independent
Lakeville Life & Times
Management Team
Post
Receptionist
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City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.d.farmington.m.n.us
Item 4a
TO:
Water Board Members
FROM:
Lee Mann, Director ofJlublic Works/City Engineer
SUBJECT:
Adopt Emergency Response PIan
DATE:
, December 22, 2004
INTRODUCTION & DISCUSSION
The Safe Drinking Water Act as amended by the Public Health Security and Bioterrorism
Preparedness and Response Act of 2002 requires water utilities to adopt Emergency Response Plans
by the end of this year. The attached plan provides the Farmington Water Utility with a standardized
response and recovery protocol to prevent, minimi7.e, and mitigate injury and damage resulting from
emergencies or disasters of man-made or natural origin. It also describes how the City Water Utility
will respond to potential threats or actual terrorist scenarios identified in ;~e vulnerability assessment.
The EmergeIicy Response Plan will be further discussed at the meeting.
ACTION REQUIRED
Adopt the Emergency Response Plan.
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~ann,P.E. . {~
Director of Public Works/City Engineer
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l]j Bonestroo
_ _ Rosene
~ Anderlik &
1 \J 1 Associates
Engineers & Architects
Bonestroo, Rosene. Anderlik and Associates, Inc. is an Affirmative Action/Equal Opportunity Employer
and Employee Owned
Principals: Otto G. Bonestroo. fOE. . Marvin L. Sorvala. P.E. . Glenn R. Cook. fOE. . Robert G. Schunicht. fOE. .
Jerry A. Bourdon. fOE. . Mark A. Hanson. P.E.
Senior Consultants: Robert W. Rosene. fOE. . Joseph C. Anderlik. fOE. . Richard E. Turner. fOE. . Susan'M. Eberlin. c.f'A.
December 2, 2004
Associate Principals: Keith A. Gordon. P.E. . Robert R. Pfefferle. fOE. . Richard W. Foster. P.E. . David O. loskota. fOE. .
Michael T. Rautmann. fOE. . Ted K. Field. fOE. . Kenneth f' Anderson. P.E. . Mark R. Rolfs. .fOE. . David A. Bonestroo. M.B.A. .
Sidney P. Williamson. P.E.. L.S. . Agnes M. Ring. M.S.A. . Allan Rick Schmidt. fOE. . Thomas W. Peterson. P.E. .
James R. Maland. fOE. . Miles B. Jensen. fOE. . L. Phillip Gravel III. fOE. . Daniel J. Edgerton. fOE. . Ismael Martinez. P.E. .
Thomas A. Syfko. fOE. . Sheldon J. Johnson. Dale A. Grove. fOE. . Thomas A. Roushar. fOE. . Robert J. Devery. P.E.
Offices: St. Paul, St. Cloud. Rochester and Willmar. . WI. ChIcago. Il
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Website: www.bonestroo.com
Lee Mann
City of Farmington
325 Oak Street
Farmington,~.55024
INTRODUCTION
The purpose of this document is to provide the City of Farmington with a work plan for the
completion of the Part 2 Wellhead Protection Plan. At the end of this document is a cost proposal
from Bonestroo, Rosene, Anderlik, and Associates, Inc. to assist Farmington in the completion of
this Part 2 plan in accordance with Minnesota Rules 4720.5100 to 4720.5590.
To date, the City of Farmington has completed their Part 1 Wellhead Protection Plan. The Part 1
plan is a technical document designed to scientifically delineate the lO-year wellhead capture
zone of the City's wells. The Part 1 plan also provides an assessment of well vulnerability and
the aquifer vulnerability in the' vicinity of this delineation. The results of the delineation and
vulnerability assessment were used to create a Drinking Water Supply Management Area
(DWSMA), which identifies the portion of the land surf~e to be managed in the Part 2 Wellhead
Protection Plan. The DWSMA also identifies which areas are more sensitive to contamination,
therefore prioritizing how these areas are to be managed.
The Part 2 Wellhead Protection Plan is a document which identifies all known potential sources
of contamination to the City's wells, identifies potential changes to the water supply system,
outlines goals for the protection of the City's water supply wells, and develops a management
plan to achieve or maintain these goals.
SCOPE OF ACTIVITIES - PART 2 WELLHEAD PROTECTION PLAN
On October 7,2004 a scoping meeting was held with Minnesota Department of Health (MDH)
staff. The purpose of this scoping meeting was to review the results of the Part 1 plan and to
discuss elements required to complete the Part 2 plan. On October 20, 2004, the MDH issued a
scoping letter to summarize the meeting and provide a final outline of required elements for the
. Part 2 plan.
2335 West Highway 36 · St. Paul, MN 55113. 651-636-4600 · Fax: 651-636-1311
The following work plan outlines the required elements and summarizes the activities needed to .
complete the City of Farmington's Part 2 Wellhead Protection Plan.
A. COLLECTION AND ASSEMBLY OF REQUIRED DATA ELEMENTS
The collection and presentation of data elements typically comprises 50-60% of the work
required to complete the Part 2 Wellhead Protection Plan. While some of the data is available
from different sources, significant effort is usually required to compile, field verify, format, and
summarize the data is a usable format.
1. DATA ELEMENTS ABOUT THE PHYSICAL ENVIRONMENT.
Data elements describing the physical environment typically include a discussion of
precipitation, geology, and water resources. Where applicable to the City of Farmington
plan, some of this data was already compiled during the Part 1 Wellhead Protection Plan.
That data will be summarized for the Part 2 plan, with emphasis placed on specific data
elements that may impact the management of the wellhead protection area. The Part 2
plan will go into greater detail to define these data elements required in the MDH scoping
letter.
2. DATA ELEMENTS ABOUT LAND USE.
Land use data comprises the most extensive area of data collection required for the Part 2 .
Wellhead Protection Plan, as this area of data collection includes the Potential
Contaminant Source Inventory (PCSI). The PCSI comprises all possible sources of
contamination to the aquifer or the City's water supply based on the vulnerability of the
aquifer, as identified in the Part 1 plan. The DWSMA identified in the Part 1 wellhead
protection plan has variable levels of vulnerability, which requires different levels of
effort in compiling the PCSI. As identified I in the scoping letter, the following
contaminant sources must be identified for the following levels of DWSMA vulnerability
for Farmington's wells:
A. Low (or Very Low) Vulnerability areas inside the DWSMA - This area is
highlighted in blue on Figure 4 in the Part 1 Wellhead Protection report. For this
area, all groundwater wells within the DWSMA must be identified, located, and
inventoried. Additionally, all Class 5 injection wells (shallow disposal wells)
within the DWSMA must be identified. Class 5 injection wells include
automotive disposal systems, large sewer systems (serving 20 or more people or
more than one facility), and cesspools.
B. Moderate Vulnerability area inside the DWSMA - This area is highlighted in
yellow on Figure 4 in the Part 1 Wellhead Protection report. For this area, like the
low vulnerability areas, all groundwater wells and Class 5 injection wells must be
identified and inventories. In addition, storage tanks within the DWSMA must be .
identified, located, and inventoried. Storage tanks include all above ground and
underground tanks containing materials which could adversely impact the aquifer.
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C. High Vulnerability area inside the DWSMA - This area is highlighted in red on
Figure 4 in the Part 1 Wellhead Protection report. For this area, like the moderate
vulnerability area, all groundwater wells, Class V injection wells, and storage
tanks must be identifies and inventories. In addition, all other potential sources of
contamination must also be inventoried and identified, including (but not limited
to) individual septic systems, hazardous waste generators, storage facilities,
feedlots, and turf management sites (agricultural or recreational). This high
vulnerability area comprises roughly 75% of the total area within the DWSMA.
As such, the complexity of the PCSI should generally be suited to match the
overall high vulnerability of the Farmington DWSMA.
Some of the PCSI data will be provided by the MDH as a follow-up to the Part 2 scoping
meeting. However, a large component of the work in developing the PCSI is finding
additional sources not listed on the State's database, verifying the locations of sites listed
on the database, determining the status of each site, and updating all information to
reflect current conditions. A large block of time is often occupied by expanding on the
State's database and doing field verification of all possible potential contaminant sources.
In addition, interviews are often held with City staff with the greatest knowledge land use
history within the DWSMA. Some time should be set aside by City staff to review the
preliminary results of the PCSI and verify locations of certain contaminant sources.
While it is possible for the City to partially complete the PCSI at this time and finish the
data collection efforts as part of the first year of the plan implementation, it is generally
more cost effective to gather as much data as possible at once, instead of re-visiting it in
smaller sections over a longer period of time. Having a more complete PCSI will help
implementation of the plan go more smoothly and make periodic plan updates easier to
accomplish.
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The results of the PCSI are used to identify potential threats to groundwater and surface
water quality that should be included in the management portion of the plan. The plan
will prioritize sites found in the PCSI and develop management strategies for each type of
potential contamination source.
In addition to the PCSI, land use data elements required in the wellhead protection plan
include maps displaying parcel boundaries, political boundaries, public land surveys,
comprehensive land use, and the existing zoning. Since much of this information is
already available, it is simply included in the plan with comments identifying any areas
of concern with regards to managing the wellhead protection area.
3. PUBLIC UTILITY SERVICES.
This data collection task usually involves compiling existing maps of transportation
routes, storm sewers, sanitary sewers, public water supply systems, pipelines, and public
drainage systems. Additionally, records of construction and maintenance of public water
supply wells within the DWSMA are typically included. Since much of this data already
exists, it is simply attached to the plan along with comments regarding any areas of .
concern about these features and how they may impact the quality of the groundwater or
surface water.
4. DATA ELEMENTS ABOUR WATER QUANTITY AND QUALITY.
Data describing groundwater quantity and quality, where applicable, should be included
in the wellhead protection plan. If, for example, Farmington has had prior problems with
quality or quantity issues, a discussion of this should be included along with any
supporting data. Estimates of future water use should also be included.
For wellhead protection areas that have a surface water component or suspected
interaction with surface waters, a discussion of surface water quality and quantity (with
supporting data) should be included.
B. DEVELOPMENT OF WELLHEAD PROTECTION MANAGEMENT PLAN
1. IDENTIFY THE IMPACT OF EXPECTED CHANGES TO LAND AND WATER
RESOURCES ON THE PUBLIC W ATER SUPPLY.
According to wellhead protection rules, the plan must list and describe expected changes
to the physical environment, land use, surface water, and groundwater that may impact .
the aquifer(s) serving the public water supply wells. The purpose of this discussion is to
determine whether new potential sources of contamination may be introduced to the
DWSMA.
2. IDENTIFY ISSUES, PROBLEMS, AND OPPORTUNITIES.
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The wellhead protection plan must identify water use and land use issues or problems
related to the aquifers serving the Farmington wells. This section defines the magnitude
of the contaminant source management issues in the DWSMA. This section also
identifies opportunities to use existing resources and develop relationships with local
units of government to effectively manage potential contamination sources.
3. ESTABLISH WELLHEAD PROTECTION GOALS.
The wellhead protection plan must establish goals for present and future water and land
use. This provides a framework for determining the objectives of the plan and the
associated plan of action. The ultimate goal of a wellhead protection plan is to maintain a
clean, abundant supply of drinking water for all residents served by the water supplier. To
achieve that ultimate goal, several smaller goals should be developed to highlight areas
needing the greatest attention.
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4. OBJECTIVES AND PLAN OF ACTION.
This section is the core of the wellhead protection plan, in that it identifies contaminant
source management strategies and a plan of action to complete each task. Management
strategies can vary widely for each type of potential contaminant source, ranging from
non-regulatory activities, such as public education, to regulatory activities such as the
adoption of a wellhead protection ordinance. There are dozens of different management
options, so the City of Farmington needs to have a plan tailored to best suit its own
particular needs and available resources.
In addition, objectives and plans of action need to be prioritized to identify the largest
threats to the water supply system. Each action item should have a target completion date
with the identification of who is responsible to complete each action item.
5. PLAN EVALUATION.
The public water supplier must identify a strategy to evaluate the effectiveness of the plan
at a regular interval. Minnesota Rules require the plan to be evaluated at a minimum of
every 2.5 years or whenever a plan is amended. Plan evaluations should identify
successful plans of actions, additional data elements that need refining, and areas of the
plan that need to be improved on.
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6. PREPARE CONTINGENCY STRATEGY FOR AN ALTERNATE WATER SUPPLY.
The final component to the management plan is the contingency strategy to address the
disruption of the water supply due to mechanical failure or contamination. This plan
ensures a timely and effective response to minimize any disruption that might take place.
Sources of potential disruption and an alternate water supply need to be identified.
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Many communities have already submitted Emergency Preparedness and Conservation
plans to the Minnesota DNR. Such a plan will fulfill this portion of the wellhead
protection. If a plan has not yet been submitted to the DNR, a contingency worksheet is
available from the MDH to fulfill this portion of the wellhead protection rule, although it
must be site specific and address specific issues that are unique to each public water
supplier.
Since City of Farmington already has completed an Emergency Preparedness and
Conservation plan, this portion of the wellhead protection process has already been
fulfilled. The City only needs to provide documentation of the availability of this plan.
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C. REVIEW AND APPROVAL PROCESS
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1. INTERNAL REVIEW MEETINGS.
Project milestone meetings should be planned throughout the Part 2 planning process. At
a minimum, five meetings should be planned:
a. Project kickoff meeting (already held with MDH on October 7, 2004)
b. Meeting to review draft data elements provided by State (already held October 25,
2004 at Water Board meeting)
c. Meeting(s) to review PCSI data.
d. Meeting(s) to develop plan goals, objectives, and action items.
e. Meeting to review plan before submittal to local units of government.
Some of these meetings may take place over the phone, when appropriate. But it is
expected that most meetings would take place at the City of Farmington offices. The
objective of these meetings is to ensure the plan being developed not only accurately
reflects concerns within the DWSMA, but to make sure the plan fits with the City's
overall vision of wellhead protection management.
An additional meeting may be held, if desired, to present the plan to the Farmington City
Council prior to submittal of the plan for local review.
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2. SUBMITIAL OF DRAFf PLAN TO LOCAL UNITS OF GOVERNMENT.
According to Minnesota Rules, the draft wellhead protection plan must be submitted to
all affected local units of government for a 60-day review and comment period. This
review period is to ensure that all local units of government have a chance to provide
input before the plan is finalized. The plan shou~d also be made available to the general
public for review and comments prior to the public hearing.
3. PUBLIC HEARING.
Following the 60-day review period by local units of government, a public hearing is to
be held by the City of Farmington to allow the general public and other local units of
government a chance to voice their comments and concerns. This public hearing is
required by Minnesota Rules and should be conducted as a formal public hearing.
4. SUBMI1TAL OF PLAN TO MINNESOTA DEPARTMENT OF HEALTH.
Once the review period and public hearing are over, the plan is then submitted to the
Minnesota Department of Health (MDH) for their review and approval. The MDH has 90
days to either approve the plan or to return it to the City of Farmington with a request for
additional information.
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. D. . PLAN IMPLEMENTATION
Once the MDH has reviewed and approved the wellhead protection plan, it is up to the City of
Farmington to begin implementation of the plan within 60 days of the notice of approval.
Farmington must also notify local units of government of the approval of the plan and the intent
to begin the implementation of the plan.
As part of our wellhead protection services, we will provide Farmington with a clearly defined
schedule of tasks to better aid in implementing the plan. Any public education materials,
mailings, or notification letters will be provided (both in paper and electronic formats) to allow
Farmington to carry out the implementation with greater ease. This extra step helps to ensure that
the plan doesn't "collect dust" and provides a useful resource for City staff. Additionally, a
smooth implementation ensures that the Farmington's wellhead protection efforts are viewed
favorably by the MDH and other State agencies.
E. PLAN UPDATES.
Wellhead protection planning is designed to be an ongoing process, so the implementation of the
plan is not considered to be the "final" step of the process. As land and water use changes, it will
become necessary to update the plan periodically to reflect these changes. Plans are required to
be updated under the following circumstances:
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1. Every 10 years to ensure the plan reflects current conditions within the DWSMA.
2. When another well is added to the public water supply system.
3. When the boundary of another DWSMA being delineated overlaps the boundaries of a
MDH-approved DWSMA.
Adding a new well will not require a full update of the plan for all wells, but will require
completing both parts of the wellhead protection processlfor new well(s) added to the DWSMA.
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F. DEVELOPMENT OF WELLHEAD PROTECTION TEAM (OPTIONAL ITEM).
When developing the Part 2 Wellhead Protection Plan, the MDH often recommends that the City
develop a wellhead protection team with any other affected local units of government. Since the
DWSMA for the City of Farmington does overlap into neighboring communities, some
interaction with these communities is expected to take place over the course of the project.
However, we do not foresee the need to establish a formal wellhead protection team at this time.
It is possible that, as the planning process proceeds, that the need for such a team will become
clear. At that time, Bonestroo will provide a separate schedule and budget for those activities,
should the City of Farmington request .our assistance in forming and managing the wellhead
protection team.
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COST PROPOSAL
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A cost proposal for the completion of the City of Farmington Part 2 Wellhead Protection Plan is
provided in Table 1.
These costs are designed to reflect the size and complexity of the Farmington DWSMA, along
with the various levels of vulnerability within the DWSMA. It is anticipated that the most labor
intensive portion of the plan will be the completion of the potential contaminant source
inventory, with the development of the management plan being the second largest task. These
estimates assume that Bonestroo will undertake approximately 90% of the labor involved in
creating the peSI and management plan. At a minimum, at least 10% of labor will be required
from City staff to review the PCSI data, provide assistance in locating certain PCSI data points,
and provide input towards the creation of the management plan.
Cost estimates are not provided for the plan implementation and plan updates, 'as those tasks will
be determined by the activities developed within the plan of action or are determined by how
rapidly land use and groundwater use changes within the City of Farmington.
SCHEDULE
A proposed schedule of activities is provided in Table 2. The schedule presented in Figure 2 is
designed to submit the plan to the MDH for review before in mid 2005. The MDH recently
extended the due date of the Part 2 plan from October 2004 to November 2006. Based on this .
schedule presented in Table 2, however, the proposed submittal of the plan to the MDH will
occur in August 2005, roughly fifteen months ahead of the newly extended due date.
We look forward to continue working with Farmington on their Part 2 Wellhead Protection Plan.
If you have any questions about wellhead protection planning, please contact met at (651)604-
4831. I
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Sincerely,
Bonestroo, Rosene, Anderlik nd Associates, Inc.
If/f
Mark Janovec
Project Manager
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TABLE 2: CITY OF FARMINGTON, PART 2 WELLHEAD PROTECTION
SCHEDULE
WELLHEAD PROTECTION TASK PROJECTED COMPLETION DATE
Scoping n Meeting Held October 2004
MDH Scoping Decision (letter) October 2004
Inventory of Potential Contaminant Sources February 2005
Management Portion of plan March 2005
Submit plan to LUG's ~ay 2005
Consider comments received by LUG's July 2005
Public Meeting Held July 2005
Submit Plan to MDH* August 2005*
MDH Review Period August-Novem~r 2005
MDH Approval November 2005
Provide Notice to LUG's about plan approval December 2005
Begin Plan Implementation January 2006
*Extended MDH submittal due date is November 2006
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City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651)463-2591
. www.d.farminltton.mn.us
Item Sa
TO:
Water Board Members
FROM:
Lee Mann, Director of Public Works/City Engineer
SUBJECT:
Hydro Metering Technology Presentation
DATE:
December 22, 2004
INTRODUCTION & DISCUSSION
Brian Jandahl of HydI:o Metering Technology will be presenting information on new meter
equipment and new metering technology.
BUDGET IMPACT
New technology could provide potential cost savings to the Water Board, and their customers.
ACTION REQUIRED
No action is necessary at this time, this item is for the Water Board's information only.
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~ann,p.E.. i}
Director of Public Works/City Engineer