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Home My WebLink About8/25/03 . City of Farmington 325 Oak Street Farmington, MN 55024 A Proud Past - A Promising Future Committed to Providing High Quality, Timely and Responsive Service to All Of Our Customers AGENDA REGULAR WATER BOARD MEETING Monday, August 25, 2003 7:00 P.M. Conference Room A 1. CaU to Order 2. Approve Agenda 3. Approve Minutes -regular meeting, July 28, 2003 4. Water Use Restrictions - Citation Appeals a) Dakota Meadows Townhomes b) Kevin CiancaneUi, 18813 Euclid Path . c) Donna Thompson, 19917 EverhiU Avenue d) Selena Hager, 18851 Elgin Avenue e) Jim Johnson, 18573 Embers Avenue 1) Rod Sprynczynatyk, 5266 183rd Street West g) Mark Nagel, 18748 Embry Avenue h) Peou Pin-Mene, 18737 Embry Avenue i) Minita Phandanouvong, 18405 Eldorado Way j) John Gouette, 4854 191 st Street 5. Continued Discussion Items a) Pumphouse 6 and 7 Update b) East Farmington Round-About Issue 6. New Business . a) Water Use Restrictions Policy Discussion b) Vulnerability Assessment Proposal APMC Association Property Management Company '/eL . . July 24, 2003 . Citations / Water Department City of Farmington 325 Oak Street Farmington, MN 55024 To Whom It May Concern: On July 23, 2003 we received a Administrative Citation for a violation of the City Water Use Restrictions. We arefully aware of the City Outside Water Usage, but we are having problems with our sprinkling system timer. It has not been operating according to the manufactures specifications. Enclosed are two invoicc;~ from two different companies attempting to fIX the problem. T.P. C landscape advises that think they have found the problem and have reset the unit to sprinkle on odd days starting at 3:00am Since this is our first offense we ask that you waive the fees due to problems we've been experiencing with our system. Unless otherwise instructed we will not send in any payment. Thank you in advance for your consideration. . Any questions please call me at 612-759-2062. .Ed Burek PMlDakota Meadows - P.O. Box 240413 - Apple Valley, MN 55124 - Phone 612-759-2062 - Fax 952-469-8420- Administrative Citation Water Use Restrictions Dakota Meadows Townhomes APMC PO Box 240413 Apple Valley. MN 55124 . (612) 759-2062 The undersigned states: , 20 03 , at 1:30 o'clock -- AM ~ On the 19th day of July A violation of the City's Water Use Restrictions Policy was observed at: 8 units - 18440. 18442. 18444. 18446. 18448. 18450, 18452. 18454 English Avenue Address Issued by: wc Notes: 12-6 Ban Violation. Odd/Even Violation Enclosed Flyer . READ CAREFULLY The penalty for violating the Water Use Restrictions Policy is $25 for the first offense in a calendar year and $50 for each subsequent offense in the same calendar year. You have ten (10) business days from the issuance of this notice to remit the penalty set forth below. If you wish to contest this citation, you must request, in writing, an administrative hearing before the Farmington Water Board within ten (10) business days. Your penalty for this violation of the Water Use Restrictions Policy is: 8 X $25 - First offense in calendar year $200.00 $50 - Second and subsequent offenses in calendar year Failure to pay the penalty imposed or request an administrative hearing within ten (10) business days will result in the penalty amount being applied to your City utility bill. I understand that by paying this penalty I am admitting to violating the City's Water Use Restrictions Policy. I also understand that I have a right to an administrative hearing and I waive that right. . Signature MAKE CHECKS PAYABLE TO: City of Farmington (a charge of $20.00 will be assessed for all returned checks) Send check or money order only. Do not mail cash. MAIL TO: City of Fannington, 325 Oak Street, Fannington, MN 55024 DELIVER IN PERSON TO: Fannington City Hall, 325 Oak Street, 8 a.m. to 4:30 p.m. Monday - Friday Address Date Aspen Ridge Lawn Maintenance P.O. Box 520 Lakeville, MN 55044 . Voice: Fax: 952-898-3283 952-461-6089 Sold To: DAKOTA MEADOWS C/O APMC PO BOX 240413 APPLE VALLEY, MN 55124 Customer ID DAKO Sales Rep ID Quantity I 1. OO!IRRIR Item . . Check/Credit Memo No: Ship to: Customer PO Payment Terms Net Due Shipping Method Ship Date Courier Description 7/1 IRRIGATION SERVICE CALL TO SET TIME AND LENGTH FOR WATERING ZONES. JOB #3715 Unit Price 65.00. Subtotal Sales Tax Total Invoice Amount Payment/Credit Applied TOTAL Invoice Invoice Number: 12101 Invoice Date: Jul 8, 2003 Page: 1 Due Date 7/8/03 Extens ion 65.00 65.00 65.00 65.00 (fJ- - - - - - - -- - --- - --- - --- - --- - - -- - _. - - -- --- - -- --- - -- - -- Invoice . P,O, BOX 1718 BURNSVILLE, MN 55337 DATE INVOICE # 7/23/2003 305470 (952) 898.7600 BILL TO: Dakota Meadows Townhome Assn (Ed Burek - APMC) PO Box 240413 Apple Valley, MN 55124 P.O. NUMSER TERMS PROJECT Net 15 QUANTITY DESCRIPTION RATE AMOUNT Irrigation Man Hours., check controller, had 13 start times on program A, need only one. 48.00 48.00 . .ank you for your business. TOTAL $48.00 I r.CA1~ f?rn?j . . Administrative Citation Water Use Restrictions Dakota Meadowfl Townhotnes APMC ~~P~:XV~~~:~~ MN 55124.~ , ..., The undersignedistafes: (612) 759-2062 Onthe 19t.b 1:30 o'clock AM ef~ July ,20 03 , at day of AviolationoftheCity's Water Use Restrictions Policy was observed at: \. 8 units - 18440. 18442. 18444. 18446. 18448, 18450, UJ452. 18454 &ng1i8h Avenue Address Issued by: we Notes: 12-()BallV:l.olation. Odd/Even Violation Enclosed Flyer --------------~----~---~~-----._--~----~--------------------------------------------------------------------------------------- .. RE.AD CAREFULLY Th~penalty for violating the Water Use Re~trictions.Policy is $25 forthe first offense in a.calendar year and $50 foreachsllQseqllent offense in th.esame calendar year. You. have tell (1 0). business. days from the issuance of this notice to re1llittheperalty setforth below. If you wish to contest this citation,yotl must request, in writing, an administrative hearing before the Farmington Water Board within ten(10} business days; Your peIlalty for.thisviolation of the Water ,Use Restrictions Policy is: 8' X $}5 -,Firstoffense in calendar year $200.QO $50 -Second and subsequent offenses in i calendar year Failure to pay th~pellaltyimposedorl'equest an.administrative hearing within ten (10) business days will result in the p~nalty amount being applied to your City utility bill. ' I understand that by paying this penalty I am admitting to violating the City's Water Use Restrictions Policy. I also understand that 1 have a right to an administrative hearing and I waive that right. Signature Date Address MAKE CHECKS PAYABLE TO: City of Farmington (a charge of$20.00 will be assessed for,alIretumed checks) Send ,check or money orde.r Qnly. 00 not mail cash. MAIL TO: City ofFannington, 325 Oak Street, Fannington, MN 55024 DELIVER IN PERSON TO: Farmington City Hall, 325 Oak Street, 8 a.m. to 4:30 p.m. Monday ~ Friday LJ--.l UPPER 18335 :=J Z W . ~ > ~ <I ,350 IV (/) W v~-5 CL :=J ()\ ~::r W Z ~ ~ ~ W L > en '00 0 W M <I U') I L.wcome( (/) N CD "t- o )00000 f----j M M o U') U') U') U') U') ~ U') U') t~~~~~ o coco co coco LJ {C - . "t- "t- "t- "t- ....... Z C? 0 co M N W U') U') come( 0000 co 0 N co 0000 co U') U') U') U') ~ N 0 N coco coco fri M M II) "t- "t- "t- "t- U') U') 18508 co en U') "t- co ....... ....... ....... II) U') U') U') co co co co 18516 "t- "t- "t- "t- 520 CD 0 CD N ....... co co ....... U') II) II) U') co co co co "t- "t- "t- "t- 1860~ en or- M II) N ~ ~ M II) 18606 It) It) II) co co co co "t- "t- "t- "t- 18541 FI k R T \/ ~ R TRA TI I I , . . Designers and Builders j',i /!;'~//. ~Itl.-e, <. () ~, <j',) ....... .-:; .- " '''0 '- '-, "-,-~- " 46 July 23, 2003 -', From: Kevin Ciancanelli 18813 Euclid Path Farmington MN. To Whom It May Concern: I'm writing this letter not to contest the citation I received on July 5th 2003 but to ask the city to take into consideration the special circumstance that created the violation. . On July 5th I was cited for a water ban violation at 12:52p.m. On this day I was on vacation in northern Minnesota As the office may have seen I do have an automatic sprinkler system, which is operated by a timer. On July 2nd the day I left for vacation, Mr. Rain had to make some repairs to the system. The gentleman making the repairs had to shut the system down after I left to make the repairs. When he reset the system he made an error and set the system to start up at 12:00p.m. instead of 12:00a.m. Being I was out of town I could not of caught the mistake and reset the timer. I have always followed the cities water ban regulations and had the system installed for that reason. I would like the city water board committee to take in consideration the circumstances of that day, and drop the violation and the fine. A copy of the violation is attached, and a letter from Mr. Rain. Sincerely <~!vl ~~~ . 2100 W, Cty Rd 42,. BumsviDe, MN 55331 Immesbychase,com Main: (952) 898-2100 Fax: (952) 898-2187 07/23/2003 11:48 6517349140 MR RAIN IRRIGATION PAGE 02 (651) 734-9140 Automatic Irrigation 1'- i! II .' Ii /" .UP'~\ i I ! L JUL 2 5 2003 :, i ! t; ~ ~ j J8? (952) 888-3627 Commercial Residential . Mr. Rain Irrigation, Inc. July 23, 2003 To Whom It May Concern: Kevin Ciancaneli (our customer), residing at 18813 Euclid Path, Farmington, indicates that he received a ticket for the lawn sprinkler system running in an unauthorized time. . One of our representatives, in the process of repairing and restarting Kevin's system on July 2nd, inadvertently set his controller to run at 12 pm instead of 12 am. Please know that our customer did not intentionally or deliberately set his system to run at an authorized time and if he had realized the error, would have changed the setting to comply- . Administrative Citation Water Use Restrictions . The undersigned states: On the S--lJ.. day of J ~ A violation ofthe City's Water Use Restrictions Policy was observed at: . . ,20 OJ , at 1:2 .1)~ o'clock AM @p }~~t3 Address ~M ftrft Issued by: _l;J (,..-, Notes: I J-,~ G \J,~ t-R.~ h B~ 'rn ------------------------------------------------------------------------------------------------------------------------------- READ CAREFULLY The penalty for violating the Water Use Restrictions Policy is $25 for the first offense in a calendar year and $50 for each subsequent offense in the same calendar year. You have ten (10) business days from the issuance of this notice to remit the penalty set forth below. If you wish to contest this citation, you must request, in writing, an administrative hearing before the Farmington Water Board within ten (10) business days. Your penalty for this violation of the Water Use Restrictions Policy is: $25 - First offense in calendar year t1 $50 - Second and subsequent offenses in calendar year Failure to pay the penalty imposed or request an administrative hearing within ten (10) business days will result in the penalty amount being applied to your City utility bill. I understand that by paying this penalty I am admitting to violating the City's Water Use Restrictions Policy. I also understand that I have a right to an administrative hearing and I waive that right. Signature Address Date MAKE CHECKS PAYABLE TO: City of Farmington (a charge of $20.00 will be assessed for all returned cl1ecks) Send check or money order only. Do not mail cash. MAIL TO: City of Farmington, 325 Oak Street, Farmington, MN 55024 DELIVER IN PERSON TO: Farmington City Hall, 325 Oak Street, 8 a.m. to 4:30 p.m. Monday - Friday . . . . City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 4b August 4, 2003 Kevin Ciancanelli 18813 Euclid Path Farmington, MN 55024 RE: Request for Administrative Hearing for Water Use Citation Dear Mr. Ciancanelli, Your request for an administrative hearing regarding your Administrative Citation was received and you have been placed on the next Water Board agenda. The Farmington Water Board's next meeting is Monday, August 25 at 7:00pm at Farmington City Hall in Conference Room A. J: Lena Larson Public Works Administrative Assistant cc: file . . . July 30, 2003 City of Farmington 325 Oak Street Fanxrlngton,~ 55024 To whom it may concern, Let this letter serve as my request to an administrative hearing before the Farmington Water Board. Sincerely, r~ Donna Thompson 19917 Everhill Ave Fanxrlngton ~ 55024 qc Administrative Citation Water Use RestriCtions vi' . The undersigned states: On thel q 1'6 day ()f . . ~ ,20(/3. ,at J) :1 Wo'c1ock AM ~ A violation ofthe City's Water Use Restrictions Policy was observed at: I ljq I 7 G(j~ ~ Address Issued by: .iA.A.. r) -& 15 tVh Notes: ~.....~ .. :. . .. ...." ---~-~--~~-~-------------_--~--___~__________________________________________a____________________________________-_~______~___ READ CAREFULLY ThepeIlaltyf()r violating the Water Use. Restrictions. Policy is $25 for the Jirst offense inaca1~ndaryear ..... and$5~fqre~chsubsequent offense in the same calendar year. You have tenD 0) business days from the issuanc~()fthis notice to remit the penalty setforth below. If you \Vishtocontestthis citation~ you must request, in writing, an administrative hearing before the FarmingtonWaterBoard within ten (10) business days. YOur pena1t:Yfor this violation of the Water Use Restrictions Policy is: .......... .....X'.. $25 - First offense in calendar yeat $50 - Second and subsequent offens.es in calendar year Failure to pay the penalty imposedorreque~t an adltlillistrative hearing within ten (lO)busiUess days will result in the penaUyamount being applied to your City utility bill. I understand that by paying tb.ispenalty ram admitting to violating the City's Water Use Restrictions Policy. I also understand that I have a right to aIi administrative hearing and I waive that right. Signature Address Date MAKE CHECKS PAYABLE TO: City of Farmington (a charge of $20.00 wi\[ be assessed for all returned checks) Send check or money order only, Do not mail cash. MAIL to: City of Farmington, 325 Oak Street, Farmington, MN 55024 DELIVER IN PERSON TO: Farmington City Hall, 325 Oak Street, 8 a.m. to 4:30 p.m. Monday - Friday . . . City of Farmington 32,5 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.d.farmington.mn.us '-je- August 4, 2003 Donna Thompson 19917 Everhill Avenue Farmington, MN 55024 RE: Request for Administrative Hearing for Water Use Citation Dear Ms. Thompson, Your request for an administrative hearing regarding your Administrative Citation was received and you have been placed on the next Water Board agenda. The Farmington Water Board's next meeting is Monday, August 25 at 7:00pm at Farmington City Hall in Conference Room A. J:~ Lena Larson Public Works Administrative Assistant cc: file i& . \ . . . .) - . . r "_ ," .. . ' .; ", -". - . . . -, . -' . . - . t:t~~~~;Z~~~ .. '.;...., .~. ~ ~\J,~ ~. ~%'\1~Gfi' :. ,. .~~~~~~,' ~~-\ti~~~~~. .'.~~~~'} . .Vl~~6~~\t:\~~t' , . :00ebti1i~-~:~~~:-.i;;:,." . '%~'~~~~;~ ,~~tu~~~~ :q~J~~.~..'~, .~~~~~~~. ~~~W~\~~,. . . . . . Theundersignedstates: On the eOf~day of . . AdministtativeCitation Water Use Restrictions ..~. ,20 OJ , at 1'.00 o'clock A violation of the City's Water Use Restrictions. Policy was obse.rved at: /Yx f'l ..~....(1u Address Issued by: tJ t...,,\ S'. PI- Notes: \~'"'~.2~ (j\ ~""-- / AM ~ ~..~... . . , ~------------------------------~-----~-----------------------------------~-----~---------------~--------------~--------~------- . . READCAREFlJLLY . The penalty . for violating the Water Use Restrictions Policy i8$25 for. the first offense. inacalendaryear and $5(JJoreach subsequent offense in the same calendar year. You have ten (lO)businessdays fromt4e issuance of th,is notice to remitthe penalty setforth below.. Ifyou,^,ish to contest this citation, you must request, inwriting, an administrative hearing before the Farmington Water Board within ten (lO}business days. Your penaltyforthisviolationoftheWater Use Restrictions Policy is: j( $25 -Firstoffensein calendar year $50 -:- Second and subsequent offenses in calendar year FaiJuteto pay the penalty imposed ot-request anadmini.strative hearing within ten (10) business days will resultinthe penalty amounlbeing applied to your City utility bill. . I understand that by paying this penalty I am admitting.toviolating the City's Water Use Restrictions Policy. I also understand that I. have a right to an administrative hearing and I.waivethat right. Date Sign(Jture Address MAKE CH'li:CKSPAYABLE TO: City of Fannington (a charge of $20.00 will be assessed for all rewmedchecks) Send check or moneY order only. Do not mail cash, MAIL TO: City of Farmington, 325 Oak Street, Farmington, MN 55024 DELIVER IN PERSON TO: Farmington City Hall,325 Oak Street, 8 a.m. to 4:30 p.m. Monday - Friday I . . . City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.d.farmington.mn.us 4c1 August 5, 2003 Selena Hager 18851 Elgin Avenue Farmington, MN 55024 RE: Request for Administrative Hearing for Water Use Citation Dear Ms. Hager, Your request for an administrative hearing regarding your Administrative Citation was received and you have been placed on the next Water Board agenda. The Farmington Water Board's next meeting is Monday, August 25 at 7:00pm at Farmington City Hall in Conference Room A. ~~ Lena Larson Public Works Administrative Assistant cc: file -- .' . . 4e. '" Jo wAl7?h LX rng ~: a tM ~ ~ /~"J~ (U ~tl11. J W/2LJ ~f /7If Wtliiv ~ ,LJ Fv, J1 1U~ -tKLJ ~ ~ t~ h~ .LJAo . f2d d ~ 601- Wl-f., ~ tJ[; ~ ~ ~ yltJf: W~9 ~ ( ;.k WtJA tJh~ fh-~ -tilLs f1/l.L ~ --Jc t:flo 1-0 ~~ , J) ~~h~~/~ ~ to ~~ ~ io~ ~ .~ ~ fLu- W~j CJ'r1-.. tJz/M E ~. J2if 012- fJ1.~ ~ CLt.R- ~ #tL 1:A& ~../cJ DL ~ ~ ~ a- ~~ to tL~t!tJ~ MJ;t tz;;;; Wm-... ~ t(, (f,~ ~ ~~3 Yo r --t:k..v I.Ic v~ - 1 :td; we. -tk ~ 116 ~~ ~~ ~ YMA~-Io do , . ~a.J-~ i~ Ife q~ q~ AdJl1inistrat,~ve .Citation Water Use Restrictions / V..... ,20 OJ I at 8:15 ,< ;1 o'dock AM..~. .v.............. ./" Address ..~. ~...... .... ~~ISSUed~Y; .... .v. . r. ...'j.i.Not.es: ... .. ~. .~ ~ J V ;./', .. . ... .., . .:I...l'. ...... ...... ................ ........;. .... .'.. .... . . .. . . . .... .. ... ..... .. 1i--"-~~~~-----7---"~~~---~::~~:u-=-~~~--~~~---=---:c-_~~, ~Thepenalty fQI: viqlatingthe .W atertJ$~'RestrictiOi1sPolk:y is $25 for. the first offense ill acalen<lat,ye~' ...;~. ~d'$5~~or ~~cllS~?S~q9-R:n~~ffe~~i~~nesameca1endar.year;.'. Y911?avete.n(lOJbu~iIl~S$...~.<}~~fr9Jn~\7 ... ...'. .y ...1ssuanc~yftl,tl~}10tl~e t(j,r~~ltth~peIialtr;setforth,below. IfYOll \\?~11 tocontesttfi~Cltat19p;Y9U;WP:~.; , . ....~.. ... ...rJi~............~~.t}~l,. tnwrltlIlg;,~aCln11~1~~tIveh~()1J.ll.g before tl1e' FflOlllngtQn. Water.. B()ar<lWlthlfi.Je~ (IO) 1:)l~~ln~~~'.' ""'f .~::~t~~j~~se.Re$iCtiO~SPO~iCYjS~.../~_~_;t~;,;~~i~:r~;:~~fi .$~F1fstoffenseincalel1dar year .~"...;,;;;,;(.. .' .... .. 4dded to Fi JJ?:lte fF- ~ lU 'r hill. . " -", " MAKECIt~C:KS J>AYl\BLETO: City.ofFarmington(a charge .of $20.00 will be assessed for all retumedcQecks) Send check or mQn~ro..der only: Do notmaitcash. . . . . MAIL Tg:City of Faintington, 325Qak Street, Farmington, MN55024 DELJVf;RIN PERSON TO: Farmington City Hall, 325 Oak Street, 8 a.m.to 4:30 p.m. Monday -Friday . . . '-I~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us August 5, 2003 Jim Johnson 18573 Embers Avenue Farmington, MN 55024 RE: Request for Administrative Hearing for Water Use Citation Dear Mr. Johnson, Your request for an administrative hearing regarding your Administrative Citation was received and you have been placed on the next Water Board agenda. The Farmington Water Board's next meeting is Monday, August 25 at 7:00pm at Farmington City Hall in Conference Room A. ;l:~ Lena Larson Public Works Administrative Assistant cc: file . LiP \ Lena Larson .rom: ent: To: Subject: Rod Sprynczynatyk [spry66@charter.net] Wednesday, August 06, 2003 12:35 PM Lena Larson watering ban citation ~ ~ ~ DSC00229.JPG (61 DSC00230.JPG (59 DSC00231.JPG (61 KB) KB) KB) .. . dm" . C" d $25 fi I am wrItmg m response to an A mlstratlve ItatlOn an me for Water Use Restrictions issued to my residence of 5266 183rd St. West, Farmington, MN. This citation states that on July 31,2003, the odd/even violation and 12-6 ban violation was observed at 5266 183rd St West. I feel that the accusing party has made a mistake in their observation. I say this because I have NOT watered my lawn this year, at all! One quick look at the brown, dormant grass around my house should prove this. I have lived in this house since the summer of 1998. I know that at least the last 3 summers if not more have had the odd/even watering ban. I do admit I'd like to have a nice green lawn. However, in order to maintain a nice lawn throughout a dry summer, it takes a dedicated watering schedule to stay on top of it. I have been and knew before summer started that I would be away from home a great deal this summer, therefore I did not even try to water my lawn. Judging by the brown condition of my lawn, it would take a great deal of watering to turn it around. Tome, a lot of watering equates to a larger water bilL A larger water bill and this $25 fine is something . am not willing to pay right now. This past spring I was laid off from my mechanics job at Northwest Airlines, which forced me to re-evaluate my spending habits. I had to decide which past practices were necessity and which were luxury. In my opinion, a green lawn is not a necessity. This is yet another reason I have not watered this year. The only logical reason I can come to as to why this citation was issued is that the accusing party observed my neighbor watering and mistook it for my yard. My neighbor directly to the west of my house has been watering recently. In my front yard from my driveway to my neighbors yard, I have a strip of grass that is approximately 8'-10' wide and runs the length of my driveway. This piece of grass has always proved difficult to keep green even in past years when I did water regularly. Trying to keep the water bill low, I did not even try to save it this year. Last week, on the day this citation was issued and late in the afternoon, as I was leaving the house, I noticed that about a 3' wide strip of my driveway running the entire length was wet including the strip of brown grass. My neighbors yard was also wet. I did not see anyone around or a sprinkler that was in use. But it was quite obvious that this area had been watered. I assumed my neighbors were either trying to be nice and do me a favor or they were trying to send me a subtle message that I should water. I haven't had the opportunity to discuss this with my neighbor for they are on vacation this week. To satisfy my curiosity, I would like to know exactly what my accuser observed? What part of my lawn was being watered and which spigot of my house was the hose attached to? Was it this brown strip of grass in question and was the sprinkler attached to my neighbors house or mine? I might add that this piece oflawn and Ay driveway is on the northwest comer of my lot. I have two outdoor water spigots, one on the northeast comer ~fmy house, the other on the southeast comer. Neither of them close this area. In order for me to water it, my accuser should have noted a hose running across my entire front yard and driveway. Or traced an even longer run of hose around the backside of the house to reach the other spigot. Ifmy lawn was being watered, the water 1 was not coming from my house. I have included some digital photos I took of my property this morning. Picture 229 is a view of this strip of .ass taken from the street. My driveway and garage is on the left it is rust colored with a tan door, my neighbors house is gray. You might note how brown this grass is compared to my neighbors. Picture 230 is taken from the side of the garage facing the street. Picture 231 is of my back yard. Note the only green grass in all pictures is where the grass is under the shade of trees. If indeed I had been watering my lawn, I wouldn't have a problem paying the fine and I wouldn't be investing my time to contest this citation. I'm sure you will come to the same conclusion that I have, that this has been an honest mistake. I'm hoping that you can void out this citation in a timely fashion. If you have any further questions, please contact me at your earliest convenience. Thank you for your time. Rod Sprynczynatyk 5266 183rd S1. West Farmington, MN 55024 651-460-6687 spry66@charter.net . . 2 Administrative Citation Water..Use Restrictions .,/ ~ ','. . The undersigned states: On the 31st day of , 2003 ,at s: 00 o'clock AM mxxx A violationoftheCity's Water Use Restrictions P()licywas observed at: 5266 Address Issued by: 12-6 ban vicilation ';'~---...---...-...';'--'';''------:---....._--~-~-~...----_...~~---------..:_-...------~.;....;------------------..;.------------.;.,,-_...~-'------";'--.._-~-:---,--;;"---~,--';""",:-- . READ CAREFULLY The penalty for violating the Water Use Restrictions Policy is $25 for the first offense in a calendar year and $50 for each subsequent offense in the same calendar year. You have ten ( I 0) business days from the issuance of this 110tice to remit the penalty set forth below. If you.wishtocontestthiscitation,you m~st request,. in. writing, an..administrative hearing before the Farmington Water. Board within ten .( 1 0) business days. . Your penalty. for this violation of the Water Us~RestrictionsPolicy is: 1111 $25 -Firstoffense in calendar year $50 -Second and subsequent offenses In calendar year . Failure to pay the penalty imposed orreq~est an administrative hearing within ten (10) business days. will. result in the penalty amount. being . applied to your City utility bill. I understand that by paying this penalty latnadmitting to violating the City's Water Use Resttictions Policy. I .alsounderstand that I have arighttoan administrative hearing and I waive that right. . Signature Address Date MAKE CHECKS PAYABLETO: City of Fannington (a charge of $20.00 will be assesseclfor all returned checks) Send check or money order only. Db not mail cash, MAIL TO: City of Fannington, 325 Oak Street, Fannington, MN 55024 DELIVER IN PERSON TO: Farmington City Hall, 325 Oak Street, 8 a.m. to 4:30 p.m. Monday - Friday . . . :~" .. 10:'. ~'" ' .. l;, . . M " , ~ , ..... <\~ . Mark Nagel 18748 Embry Ave Farmington, MN 55024 August 9, 2003 Farmington Water Board: I received a citation today for watering my lawn during a water restriction. I was not aware of any watering restrictions, nor do I think I was ever notified of such restrictions. I recently moved to Farmington from Apple Valley. I am now aware of the restrictions and will abide by them, but I do not feel I should pay a fine for something I was not aware of or was ever notified of. If during my utility transfer I signed something acknowledging differently, I will pay the fine for my mistake. Please take this letter as my contest to this citation. If you need to contact me feel free to at: marknagel@charter.net, 651-460-3999 hm, or 612-251- 3031cl. Sincerely, ~ . Mark Nagel Cc: Mayor Jerry Ristow Council Member Lacelle Cordes Council Member Kevan Soderberg Council Member Bill Fitch Council Member Christy Jo Fogarty . . . . Administrative Citation Water Restrictions Tile tllldersigtletl states: On the ,~ at ..l2._'.:!? o'clock day of .20 A1'v1 A violation of the City's Water Use Restrictions Policy was observed at: Address Issued by: I.. ' " w..... Notes: .lA,~^ I' tf-~.v--' I,"v.v"'\ .. ..~........~.~".~~"~~^'_.~_'~,,_~....~~,,.,.....'v...__._,_.."_,"___.__......_'''''~.__~,_,~_,_,,.. .. ..,...,.....,_,__._.._~.,.__.~__.. ... ........~...,,___~v_~.mN"_~.".. '"' ....,_..,,'v.,,_~.._~ ---~'""._,-=-~._"..... ..- ....-...... .....~.._,....'_m_'."'...y_~""'~_~.M..... "' ..........."'.....vm._._~_.__'" ,,_. __._....'''_m__v~.~~..mN .........m.....".~.m._...________"_.<.",,.._~_.._..N ...._.m...._..__...._....v..________~_.~<<._,.. - -- ^'. -~-.^ -<'< -',," ...- ~.- ._~. "'" -- -~,-.... -.--- -..... - -- -~.- ~- ....,~ ",.. "'"......... ...""'... --- ~--.- -...- ~."'.... ......-......-... -- -~ -..---... --... ...-.-- ----- -- - ...-- ... "...".<<- .__._--- --- -- ---.-. ...<<~- - ,..- ------... '" READ CAREHJLLY The penulty for violating the Water TJscRcstrictions Policy is ,$2;2 for the 11!-5t ofl{:nse in a calendar year and $50 f()r each subsequent offense in the same calendar yeaL You have ten (10) business days from the issuance of this notice to remit the penalty set forth below. If you \\fish to contest this citation, you must request. in \vriting, an administrative hearing before the Farmington Water Board within teu (J 0) business days. Your penalty it)!' thisviolatiol1 of the \Vater Use Restrictions Policy is: $25 First offense in calendar year 550 ,- Second and subsequent offenses in calendar year Failure to pay the penalty imposed or request an administrative hearing within ten (10) business day.s wiII result in tbe penalty amoul'lt being applied to your City utility bilI. I understand thai by paying this penalty I am admittlng to violating the City's Water Use Restrictions Policy I also understand that 1 have a right to an administrative hearing and I walve that right ,'-/ dtirc,ys Dale MAKE CHECKS PA '.-ABLE TO: of cheek or 111()ney order only. Do not mail cash MAIL TO: ofFarrningwn. 325 Oak Street DELIVER IN PERSON TO: Fanl1lllgton Hell!. (a or $2000 will be assessed for al! returned checks) Send \1N :) 5024 325 Oak Sueet. 3 am. to 4;JO p.m I'v1ondayFriday Page 1 of2 Lena Larson 4~ ..rom: Went: To: Cc: Subject: Lena Larson Monday, August 11, 2003 8:26 AM 'marknagel@charter.net' Lee Mann; Dan Siebenaler FW: Water Restriction notification Tracking: Recipient Read 'marknagel@charter.net' Lee Mann Read: 8/11/2003 8:27 AM Dan Siebenaler Dear Mr. Nagel, Your request for an administrative hearing regarding your Administrative Citation was received and you have been placed on the next Water Board agenda. The Farmington Water Board's next meeting is Monday, August 25 at 7:00pm at Farmington City Hall (325 Oak Street) in Conference Room A. Please feel free to contact me if you have any questions. Lena Larson City of Farmington Public Works Administrative Assistant 651-463-1622 .Original Message----- .,,: Lee Mann Sent: Monday, August 11, 2003 8:12 AM To: Lena Larson Subject: FW: Water Restriction notification -----Original Message----- From: Mark Nagel [mailto:marknagel@charter,net] Sent: Saturday, August 09,20031:01 PM To: Jerry Ristow (Mayor); Lee Mann; LaCelle Cordes (Council); Kevan Soderberg (External Ernail Account); Bill Fitch (External Email Account); Christy J. Fogarty [External Email Account] Subject: Water Restriction notification Dear Mayor and City Council Members, I recently moved to Farmington from Apple Valley. So far I like the change. I received notice of a watering restriction via a citation for violating the restriction. I was not aware of a restriction nor do I think I was ever notified. I think J should have seen it and possibly signed off on it when I moved in, instead of hearing about it through a $25.00 citation. I realize it is a small amount of money, but it is a matter of principle to me. I don't think anyone should have to pay for a restriction they were never informed of. I think a more fair policy would be a warning first or a positive acknowledgment of reading the rules. Enclosed is a letter I wrote to the Farmington Water Board protesting the citation. Thanks for you time. Mark Nagel +++++++++++++++++++++++++++++++++++++ . Mark Nagel 18748 Embry Ave Farmington, MN 55024 8/11/2003 4~ 18737 EMBRY AVE. PEOU "BEAU" P. PIN-MENE FARMINGTON, MN 55024 (651) 460-47~ " August 10, 2003 Farmington City Hall Attn: Farmington Water Board 325 Oak Street Farmington, MN 55024 Dear Farmington Water Board: I am writing this letter to contest the $25 citation, issued to me on August 9,2003 at 12:15 p.m. for violating the Water Restriction Policy. I am aware of this policy because early in the spring, I received a flyer that explained the violation procedure. It states that on the first offense, residents are issued a verbal warning and fines are issued upon further violations. I made the attempt to clarifY the policy to the personnel that issued the citation. I also explained to her that I was busy completing my house chores and lost track of time. I requested my right to a verbal warning because it was ONLY 15 minutes past the restriction time. She refused because it was her duty to uphold the policy. I am requesting that this fine be dropped and reverted to a first offense warning because I was never given a warning. The city of Farmington should pardon my actions the way it pardoned my neighbors' incessant, .nability to restrain their dogs from eliminating their waste on my property. This incident occurred multiple times and they were issued two warnings, without any citation. As a responsible, tax-paying, conscientious, Farmington resident, I feel that my tax dollars can be better allocated to finance: environmental clean-up and crime reduction projects, improve conditions in schools for reducing class size, teacher or staff training, curriculum development, diversity workshops, and youth enrichment programs. This will ensure a safe, healthy, well rounded, well informed, and inclusive community composed of concerned, diverse citizens. Sincerely, ~ Peou Pin-Mene Enclosure: Administrative Citation . . . Administrative Citation Water Use Restrictions The undersigned states: Onthe qfJ.. dayof ~r ,20~, at J) -' J; o'clock AM @ A violation of the City's Water Use Restrictions Policy was observed at: /r7J1 fk~CLv Address Issued by: we Notes: l1- .b \)OCI'-- ------------------------------------------------------------------------------------------------------------------------------- READ CAREFULLY The penalty for violating the Water Use Restrictions Policy is $25 for the first offense in a calendar year and $5() for each subsequent offense in the same calendar year. You have ten (10) business days from the issuance of this notice to remit the penalty set forth below. If you wish to contest this citation, you must request, in writ~, an administrative hearing before the Farmington Water Board within ten (10) business days. Your penalty for this violation of the Water Use Restrictions Policy is: ~. $25 - First offense in calendar year $50 - Second and subsequent offenses in calendar year Failure to pay the penalty imposed or request an administrative hearing within ten (10) business days will result in the penalty amount being applied to your City utility bill. I understand that by paying this penalty I am admitting to violating the City's Water Use Restrictions Policy. I also understand that I have a right to an administrative hearing and I waive that right. . Signature Address wttl..$L..8~- MAKE CHECKS PAYABLE TO: City of Fannington (a charge of $20.00 will be assessed for all returned checks) Send check or money order only. Do not mail cash. MAIL TO: City of Fannington, 325 Oak Street, Fannington, MN 55024 DELIVER IN PERSON TO: Fannington City Hall, 325 Oak Street, 8 a.m. to 4:30 p.m. Monday - Friday S:5 Cl t?, 1.f . . . City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmingtonmn.us 4A- August 12, 2003 Peou Pin-Mene 18737 Embry Avenue Farmington, MN 55024 RE: Request for Administrative Hearing for Water Use Citation Dear Ms. Pin-Mene, Your request for an administrative hearing regarding your Administrative Citation was received and you have been placed on the next Water Board agenda. The Farmington Water Board's next meeting is Monday, August 25 at 7:00pm at Farmington City Hall in Conference Room A. ]C, Lena Larson Public Works Administrative Assistant cc: file l!!l~~ ~ ~~ ~ '0 ~ t56 / \4 ..2>. ~;/l. ~y 1=bY-rn~-tD() lDcd-fY '2:oouc1: (jj; ~. . J +~ ~ln6ctnO\.A-\.llX1q. \c:::'1~-<-) ~Cf1 ~d Q f-, (Ye d- 1i 9c;.'CO ~ ~-\--e(\~ c::l.u' qyCC&~ Ov+ ~ W... 'Y009-\ \f~. Uk dId no1- cfInd. . D..A..+ ct:tXJlA_t +h \s I'CL-0S ~ \ LDe ~. .. (Y!C' rc~. .. (f'\.. -t~ €\)en InlA N- ..Rvo... ..V\S 0\'2:5. .t;r 13,. 9f:;I::)..'6. .L2R' we,-e 'O\..."-+ d ~n --PrOc:o-'\ ~lA~1- lD-Th to ~u;;st \~-1h. L0e ~t\ OL. r-e-\CL-t\ \j-f:. ~... e Qr\.0 CX\C'ct. OVY" ~ ODd . \Lcu..,.J('\ ~ lJ.-S er:tch mu ~ L-CRY-e ~C0e. \\J,~'U) ~nd6n~\J();l~J D.-...rr\d.::.-1'... ..\De.. cl. ~6). O-cc\Ck0-\\\...j U ~{- .0Jd- -\re S;pr~(\t\-e~ 00 ~.~ 'Lu~~ T\~. 3rc- cl\d 0Dt- \C-r\LL0 ..,Q..\::p.. . ......, \..X:. -f ~ CJ-ty. 'So, v.Xde...-. . US. ~ W\'c;\.J\.: ~. ~J-. ~<;LL ~d tP~~ Jr-C-V,eLU -\-hf::> tLT'Tfr Q()cJ ~. ;lfu. i 'tc::> 0. \sr-ec..O,yc) +I-vc A\ ~ ..~ 0::oLL\d CQ1~~y ~p--ZCJCL1-~ {t. . .~ . :- ~ to\clo ~r0.c\Y\O\.A. ~~ . "'''- ~ Administrative Citation Water Use Restrictions . The undersigned states: On thej~ day of ------8 v ~.v )f ,20 oj , at 4: ;)S o'clock AM@> A violation of tbe City's Water Use Restrictions Policy W;iS observed at: \.'6. L.IOr Address {L{)O('C~ /.JAy Issued by: {it... I<;r"1wcr t',J 1:l-~ ---------------~-----------_.~-------~~~.-~----~~~---~-------------~----------------------------~-------------~~-~------------- . .... ........ ... ...... . ..... ..REAUCAREFULLV ... ... ..... ... The penalty. for violatiIlgtheWater Use.Restrictions Policyis$25for the first offense in a calendar y~ar and$50 for each subsequentoffenseinthesamecalendar year. . You have ten (10) business days from the i$suance of this notice t()remit tile penalty set forth below. If you wish to contest this citation, you must request, in writing, an adrt1inistrativehearinghefore the Farmington Water Board within ten (lO}btisiness days. .. Your penalty for this violatioll of the Water Use Restrictions. Policy.is: $25 - First offense ill c,alendar year $50 - Second and subsequent offenses ill calendar year Failure. to pay tbe penaltyJmposedor request an administrative hearing. within ten (10) business days will result in thepenaltyamou~tbeingappUedtoyollrCity utility bill. 1 understand that by paying this penalty lam admitting to violating the City's Water Use Restrictions Policy.. I also understand that I have a right to an administrative hearing and I waive that right. . Address Date MA)(ECHECKS PAY ABLE TO: City of Farmington (a charge of $20.00 will be assessed for all returned checks) Send check or money order only. Do not mail cash. MAILTO: CityofFarmingt()n, 325 Oak Street, Farmington, MN 55024 DELIVER IN PERSON TO: Farmington City Hall, 325 Oak Street, 8 a.m. to 4:30 p.m. Monday - Friday . . . . City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us August 20, 2003 Minita Phandanouvong 18405 Eldorado Way Farmington, MN 55024 RE: Request for Administrative Hearing for Water Use Citation Dear Ms. Phandanouvong, Your request for an administrative hearing regarding your Administrative Citation was received and you have been placed on the next Water Board agenda. The Farmington Water Board's next meeting is Monday, August 25 at 7:00pm at Farmington City Hall in Conference Room A. bn~ Public Works Administrative Assistant cc: file \ . . . tob .0 -- 1\11 Bonestroo Rosene Anderlik & Associates Bonestroo, Rosene, Anderlik and Associates, Inc. is an Affirmative Action/Equal Opportunity Employer and Employee Owned Principals: Otto G. Bonestroo, P.E. . Marvin L Sorvala, P.E. . Glenn R. Cook, P.E. . Robert G. Schunicht, P.E. . Jerry A. Bourdon, P.E. . Mark A. Hanson, P.E. Senior Consultants: Robert W. Rosene, P.E. . Joseph C Anderlik, P.E. . Richard E. Turner, P.E. . Susan M. Eberlin, CP.A. AssocIate Principals: Keith A. Gordon, P.E. . Robert R. PIefferle, P.E. . Richard W. Foster, P.E. . David O. Loskota, p.E. . Michael T. Rautmann, P.E. . Ted K. Field, P.E. . Kenneth P. Anderson, P.E. . Mark R. Rolfs, P.E. . David A. Bonestrao, M.B.A. . Sidney P. Williamson, P.E., LS. . Agnes M. Ring, M.B.A. . Allan Rick Schmidt, P.E. . Thomas W. Peterson, P.E. . James R. Maland, P.E. . Miles B. Jensen, P.E. . L Phillip Gravel III, P.E. . Daniel J. Edgerton, P.E, . Ismael Martinez, P.E. . Thomas A. Syfko, P.E. . Sheldon J. Johnson. Dale A. Grave, P.E. . Thomas A. Roushar, P.E. . Robert J. Devery, P.E. Offices: St. Paul. St. Cloud, Rochester and Willmar, MN . Milwaukee, WI . Chicago, IL Website: www.bonestroo.com Engine~rs & Architects August 15,2003 Farmington Water Board City of Farmington 325 Oak Street Farinington, MN 55024 Dear Sirs: We appreciate this opportunity to $ubmit a proposal for a Vulnerability Assessment and Emergency Response Plan for Farmington's water system. Our approach to the project is developed to meet the following goals of the City: . Provide the Citywith a cost-effective plan . Meet all requirements of the U.S. Environmental Protection Agency . Provide solid recommendations for improving the security of Farmington' s water system . Prepare a plan that is easily updated We will serve two primary roles in this project-facilitator and technical resource.. A project like this will require input from several City departments. As facilitator, we will seek input from all stakeholders in thept:'oject. We will also guide the process and produce the planning documents. .Ast~(jln1i<?aJresource we will provide a critical look at the existing vulnerability of Farmington' s water~ystem, and provide recommendations for system improvements. Welpokforwardtoworking with you on this important project. If you have any questions, please call me directly at 651..604-4842 ore-mail atmwallis@bonestroo.com. Sincerely: BONESTROO, ROSENE, ANDERLIK. & ASSOCIATES, INe. 4H/ i) tJfi-/ Mark D. Wallis, P.E. Project Manager 2335 West Highway 36. St. Paul, MN 55113. 651-636-4600. Fax: 651-636-1311 .- 4. . Scope of Services Our approach to preparing a Vulnerability Assessment (VA} and Emergency Response Plan for the City of Farmington is to provide a performance-based assessment to fit the City's system profile and needs. We propose to utilize VSAT™ software as the basis of the assessment. VSATlM is widely used for preparing vulnerability assessments, and has been endorsed by the Minnesota Department of Health. We will supplement this software by our training in Sandia laboratory's RAM- W" methodology, Cyber assessment methodology, and our long-term experience developing Emergency Response Plans. Specific tasks are outlined in the following paragraphs. . o Task 1 : Kick-off Workshop The project begins with a kick-off workshop. It is important that all team members come to a common understanding of recent water security Legislation, Vulnerability Assessment methodologies, and the operational philosophy and mission of the water utility. Specific objectives and criteria must be defined so that the vulnerability of each of the utility's facilities can be measured based on those objectives. Since these criteria become the foundation of the Vulnerability Assessment, it is important that key decision makers attend this workshop. Bonestroo will facilitate this workshop. Agenda items will include: ~ A brief overview of VA legislation and methodologies ~ A brief overview of the water system ~ Defining goals and expectations for the project ~ Discuss specific issues affecting the project, including project security and coordination with other entities (neighboring cities, Dakota County, etc.) Identify stakeholders - key decision makers and affected parties Identify data sources available. These data sources include: City comprehensive plans Previous water system plans Existing Water System Emergency Preparedness Plan Water use records for high water use customers Maps and "as-built" plans of water system facilities County and City Emergency Management Plans GIS data available SCADA system documentation Repair and vandalism records Existing policies and procedures Establish the mission of the Water Utility (Answer the question, "What constitutes a failure of the water system?") Begin discussion of the Design Basis Threat (Who are we trying to protect against?) Develop a preliminary schedule for tasks, meetings and workshops ft Scope of Services ..,. U ory of Farmington - Water System Vulnerability Assessment .' . - . o Task 2: Identify Assets and Threats In this task, we review the existing data on the water system, and input water system assets and threats into the VSl\TTM software. Cateaorlze and Identify Assets VSI\ TTM categorizes assets in the following categories: .. Physical-this asset category includes the supply and distribution system as well as operation and maintenance facilities .. Employees (including Administration and Utility staff) .. Knowledge base (record plans, reports, etc.! .. Customers (especially critical customers! .. Information technology system We will review data gathered in Task J, and supplement our knowledge of the system with interviews of key staff to make a list of assets, categorize the assets, and enter the assets into the VSl\TTM software. IdentifY the Design Basis Threats and Assign Threats to Assets This step takes into account the likelihood of man-made attack scenarios by examining the kinds of adversaries and probable modes of attack. Employing input from public safety and security officials is vital for this. The natural threats to the assets will also be included. Following completion, Bonestroo will assign the threats to the assets using the VSl\TTM software. . o Task 3: Determine Criticality of Assets WorkshoD 2 At this workshop, the threats to Water Utility assets will be evaluated in detail. The workshop will begin with a review of the assets and threats established in Task 2. Then, system processes, boundaries, and interdependencies between assets will be evaluated. Critical assets will be identified and ranked based on the consequences of damage or loss of the facility or resource. Four levels of criticality are typically sufficient. The exact definition of these levels will be tailored to the City of Farmington. Following the workshop, Bonestroo will enter the data into the VSAT™ software. o Task 4: Determine Asset Vulnerabilit;y In this step, existing countermeasures against threats are identified and their effectiveness rated. Combining this with asset information, we determine the level of asset vulnerability. . Prior to the workshop, Bonestroo will prepare descriptions identifying the existing security measure protections for each asset and prepare Adversary Path Diagrams for studying asset protection. Scope of SelV1ces Cily of Farmington - Water System Vulnerability Assessment , J' ( WorkshoD 3 We will review potential attack scenarios, and determine which are most likely. We will evaluate the effectiveness of existing countermeasures against possible attacks. We will combine this information with our other asset data to establish relative current values of asset vulnerability. . o Task 5: Risk Level Analysis Bonestroo will update the assets, threats, and existing countermeasures based on the discussion in Workshop 3. Based on the Criticality of Assets (determined in Task 3) and the Asset Vulnerability (determined in Task 4), we then determine the risk level associated with each asset threat. o Task 6: Risk Evaluation, Management, and Mitigation This is the point where the Farmington Water Utility and key decision makers answer the question, U Are the risks acceptable?" If they are, the vulnerability assessment process is completed. More likely, the VA Team will be able to identify several improvements that can reduce risk levels. Typically those vulnerabilities with the highest risks receive the highest priority. We will evaluate equipment, technology, structures, procedures, training, and communications activities that if enacted would effectively mitigate risks, through a reduction of criticality and/or vulnerability. . The improvement actMties will tie back to each of the five utility asset categories, including such actions as capital.investments, organizational changes, process reforms, improvements in information management, and enhanced communications. Implementation will follow priorities set earlier in this process, with the highest priority vulnerabilities addressed first. Finally, business continuity plans should include a schedule for periodic testing. WorkshoD 4 Bonestroo will provide a summary of the Risk Analysis to the VA Team. Based on the risk analysis, we will suggest improvements along with planning-level cost estimates. As a team, we will examine suggested improvements and brainstorm for additional improvements. The team will evaluate benefits from the improvements (in terms of reducing risk) and compare those to the improvement costs and other potential drawbacks (barbed-wire fences in residential areas for example). The outcome of this meeting will be a list of realistic improvement options and their associated costs and benefits. The team will then decide what (if any) improvements to recommend. At the end of this task, we will have finalized the evaluation phase, and we can complete the Vulnerability Assessment. . o Task 7: Report and Presentation This task represents the culmination of the planning effort. The final product will be a written report suitable to submit to U.S. Environmental Protection Agency (EPA). The report will address the required oW Scope of Services 1iN City of Farmington - Waty System Vulnerability Assessment . . . , . . . . components and elements. It will provide specific recommendations for reducing risks through improved deterrence, delay, detection, response capabilities, and/or improved operational procedures and policies. The report will include supporting documentation and background data. It will include planning-level cost estimates associated with the prioritized measures recommended to reduce risk levels. All documents will be stored and transmitted in secure confidential formats. Since the Vulnerability Assessment is being prepared using VSA TTM software, the entire analysis can be given to the City on CD. This allows the City to easily update the analysis to reflect system changes. The format can also be used to import asset data from other facility databases. o Task 8: Emergency Response Plan The 1996 Water Supply and Distribution Plan included a water system emergency preparedness plan. In this task, we will update and expand upon the foundation of that plan. The information collected in Task 1, along with the resulting Vulnerability Assessment, will be used as base data to develop the emergency response plans. The plan will be developed to comply with both EPA and Minnesota DNR requirements. Workshoo 5 ~ Define goals and expectations for the Emergency Response Plan ~ Identify key authorities, managers, responders. and resource providers ~ Identify the priority asset threats that the plan will provide responses for ~ Map out preliminary skeleton draft response plans for each asset threat Plan Preoaratlon and Certification Bonestroo will then compile a draft emergency response plan for review by city staff. Bonestroo will incorporate review comments into the final plan. We will print five copies of the plan for the City, and submit a certificate of completion form to EPA. Scope of Serv;ces City of Farmington - Wate'System Vulnerability Assessment J . Schedule and Compensation Federal legislation requires the Vulnerability Assessment to be completed by June 30,2004, and the Emergency Response Plan completed by December 31, 2004. We can easily meet these requirements. A reasonable schedule is to complete both the vulnerability assessment and emergency response plan within five months of the notice to proceed . Compensation for each of the tasks is outlined in the following table: Task' - Kick-off Workshop 5 1, 400 Task 2 -Identify Assets and Threats 5 1. 900 Task 3 - Determine Criticality of Assets 52.500 Task 4 - Determine Asset Vulnerability 52.500 Task 5 - Risk Level Analysis 51,000 .. Task 6 - Risk Evaluation 53,100 Task 7 - Report and Presentation 52,300 Task 8 - Emergency Response Plan 52,900 . Scope of Services Cityof Farmington - Water System Vulnerability Assessment .. ' . CITY OF FARMINGTON REVENUES AND EXPENDITURES ANALYSIS WATER FUND 08/31/2003 67% OF THE YEAR COMPLETE 2003 2003 %OF BUDGET ACTUAL BUDGET OPERATING REVENUES USER FEES 810,000 420,212 51,88% WATER PERMITS 25,000 17,025 68,10% METER SALES 115,000 80,650 70,13% TOTAL OPERATING REVENUE 950,000 517,887 54,51 % NON OPERATING REVENUES WATER AVAILABILITY CHARGES 200,000 189,980 94,99% WATER MAIN TRUNK FEES 100,000 11,354 11,35% WATER TREATMENT PLANT FEES 100,000 12,870 12,87% SPECIAL ASSESSMENTS 200,000 19,881 9.94% INTEREST 200,000 110,425 55.21% ADMINISTRATIVE FINES 4,200 ANTENNA LEASE 40,000 25,064 62.66% TOTAL NON OPERATING REVENUE 840,000 373,774 44,50% TOTAL ALL REVENUE 1,790,000 891,661 49.81% EXPENDITURES SALARIES 109,010 47,216 43.31% OVERTIME 2,310 2,437 105.50% BENEFITS 15,430 7,232 46.87% EQUIPMENT SUPPLIES 141,150 76,218 54.00% . VEHICLE SUPPLIES 2,412 0.00% BUILDING SUPPLIES 167 0.00% OTHER SUPPLIES 5,000 5,437 108.74% CHEMICALS 55,000 46,493 84.53% FUEL 4,440 2,219 49.98% PROFESSIONAL SERVICES 69,570 37,154 53.41% LEGAL 2,190 0.00% COMMUNICATIONS 5,300 3,939 74.32% MUNICIPAL SERVICES 1,300 2,323 178.69% ELECTRIC 51,500 42,575 82.67% GAS 1,320 5,718 433.18% INSURANCE 13,430 10,953 81.56% POSTAGE 4,000 4,711 117.78% OUTSIDE PRINTING 7,500 7,803 104.04% LEGAL NOTICES 1,200 362 30.17% DUES & SUBSCRIPTIONS 3,500 2,991 85.46% SCHOOLS & CONFERENCES 1,100 230 20.91% EQUIPMENT MAl NT 21,650 2,064 9.53% VEHICLE MAINT 7,150 420 5.87% EQUIPMENT RENTAL 473 0.00% TOTAL EXPENDITURES 523,050 311,547 59.56% OTHER FINANCING USES DEBT SERVICE 207,626 36,313 CONSTRUCTION 295,500 11,949 CONSTRUCTION (Wells 6 & 7) 326,069 MISCELLANEOUS 353 TRANSFER FOR NEW FACILITY 33,327 22,068 TRANSFER FOR ADMINISTRATIVE FEES 45,000 30,150 TOTAL OTHER FINANCING USES 581,453 426,902 TOTAL EXPENDITURES & OTHER . FINANCING USES 1,104,503 738,449 INCREASE (DECREASE) TO RETAINED EARNINGS 685,497 153,212 .. . ,.. City of Farmington Water Board Cash Analysis . Total thru Total thru 12/31/2002 2003 08/31/2003 Operating Cash 1,563,799.50 296,367.50 1,860,167.00 Cash from Reservior Bonds Water Availability Charge 653,660.12 (136,089.00) 517,571.12 Water Benefit Charge 22,195.29 22,195.29 Water Main Trunk Charge 498,146.81 21,294.50 519,441.31 Water Treatment Plant 1,126,266.00 22,810.50 1,149,076.50 Water fund Cash Balance 3,864,067.72 204,383.50 4,068,451.22 Water Construction Cash Balance Total Cash available to Water Board 3,864,067.72 4,068,451.22 . .