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HomeMy WebLinkAbout8/25/03 . . . Water Board Regular Meeting Minutes August 25, 2003 page 1 of 2 MINUTES WATER BOARD REGULAR MEETING Monday, August 25, 2003 7:00 PM 1. Chair Shirley called the meeting to order. Members Present: Shirley, Krueger, Jensen Staff Present: City Engineer, Lee Mann; Public Works Administrative Assistant, Lena Larson Others Present: Bonestroo Engineer, Mark Rolfs; Bonestroo Engineer, Mark Wallis; Donna Thompson; Peou Pin-Mene; John Gouette; Kevin Bromund; Rod Sprynczynatyk Agenda was approved as presented. 2. 3. Motion by Krueger to approve the minutes of the July 28, 2003 meeting seconded by Jensen. APIF, motion carried. 4. Water Use Restrictions - Citation Appeals: a) Dakota Meadows Townhomes: Requesting the fee be waived due to irrigation system problems. The Water Board denied the request but reduced the fee from $200 to $25 based on their decision at the July 28,2003 meeting to issue citations per building rather than per unit in townhome complexes. b) Kevin Ciancanelli, 18813 Euclid Path: Mr. Ciancanelli indicated that it was his sprinkler system company that reset the system incorrectly. Appeal reviewed, citation stands as issued. c) Donna Thompson, 19917 Everhill Avenue: Ms. Thompson stated that she is a new resident and wasn't aware of the noon to 6pm requirement of the odd/even watering policy. She suggested the Water Board consider adding a line stating the time requirement on the utility bill. Appeal reviewed, citation stands as issued. d) Selena Hager, 18851 Elgin Avenue: Not in audience. Correspondence reviewed, citation stands as issued. e) Jim Johnson, 18573 Embers Avenue: Not in audience. Correspondence reviewed, citation stands as issued. f) Rod Sprynczynatyk, 5266 183rd Street: Mr. Sprynczynatyk indicated that he felt it was not his sprinkler, but his neighbors, watering an area adjacent to his lawn. Photos were also supplied at the meeting. Motion by Shirley, second by Krueger to waive the fine. APIF, motion carried. g) Mark Nagel, 18748 Embry Avenue: Not in audience. Correspondence reviewed, citation stands as issued. 5. Continued Discussion Items a) Pump house #6 & #7 Update. Both will be ready to be run manually by the end ofthis week. b) East Farmington Round-About Issue. Motion by Shirley to require East Farmington homeowners association to install a water meter at their own expense and be billed for actual Water Board Regular Meeting Minutes August 25, 2003 page 2 of 2 water usage. The homeowners association is also responsible for the maintenance ofthe round- about. Seconded by Krueger. APIF - motion carried. 6. New Business . a) Water Use Restrictions Policy Discussion: Communication/promotion of water use restrictions was discussed. Water Use Restrictions are advertised on a direct mail flyer in April, in each City newsletter, on the utility bills and periodically in the Farmington Independent. It is also on cable channel 16 and the City's web page. Various new ways to promote the water use restrictions policy were discussed and these suggestions could be incorporated into promotion of the policy: · Highlight "No watering between noon and 6pm any day" on flyers advertising the odd/even policy. . Have neon stickers put in garages of new homes. · Add the time restriction to the note on the bottom of the utility bills (already done). . Consider inviting the public to provide input. · Mail a promotional item (i.e. magnets or post-it notes) citywide and have promotional items (i.e. refrigerator magnet/clip) available at city functions, such as the Farmington Expo. b) Vulnerability Assessment Proposal: Mark Wallis, Engineer for Bonestroo, Rosene Anderlik . and Associates presented the goals of the Vulnerability Assessment and Emergency Response Plan for Farmington's water system. Federal legislation requires the Vulnerability Assessment to be completed by June 30, 2004 and the Emergency Response Plan to be completed by December 31, 2004. Motion by Krueger, second by Jensen to authorize the Vulnerability Assessment and Emergency Response Plan as outlined in the proposal by Bonestroo, Rosene, Anderlik and Associates. APIF, motion carried. The kickoff meeting is set for 5:00pm on Monday, September 22 at the Maintenance Facility. 7. Approve Bills - Motion by Krueger, to approve bills and authorize payments totaling $23,482.78. Seconded by Jensen. APIF, motion carried. 8. Financial Report- received and accepted. 9. Open Forum. a) Some residents have requested renewals or extensions of their watering permits. It was the consensus of the Water Board to allow staff to renew or extend permits at their discretion. 10. Meeting adjourned at 9:45 PM. Next meeting on Monday, 22nd of September, 2003 at 7:00 PM. Respectfully submitted by, Lena Larson Public Works Administrative Assistant .