HomeMy WebLinkAbout2/25/08
Members Present:
Member Absent:
Staff Present:
Others Present:
Members
Tom Jensen
Jeff Krueger
Allan Maguire
Citv Staff ReD.
Kevin
Schorzman, P.E.
Interim City
Engineer
MINUTES
REGULAR WATER BOARD MEETING
Monday, February 25, 2008
7:00 PM
Farmington City Hall, Conference Room A
Jeff Krueger, Allan Maguire, Tom Jensen
Kevin Schorzman, Interim City Engineer; Lena Larson, Administrative Assistant
Lee Mann, Bonestroo
1. Called to Order at 7:00pm
2. Approved Agenda
3. Approve Minutes - January 28, 2008 Motion by Krueger, second by Maguire to
approve the minutes of January 28, 2008. Voting in favor, Krueger and Maguire.
Jensen abstained Motion passed.
4. Continued Business
a) Ground Water Reservoir, updated schedule - Engineer Lee Mann gave a verbal
update. He explained that the schedule for the ground water reservoir was
dependent on Newland's phasing and it was unlikely that it would be needed
before 2011. The issue will be revisited after the platting process is complete.
b) Well #4 Reconditioning Update (Quotes) - Engineer Mann distributed a
tabulation of quotes received for Well #4. Motion by Krueger, second by
Maguire to accept the low quote from Keys Well Drilling Company in the
amount of$19,305. APIF, motion passed. The work is to begin immediately.
5. New Business
a) Water Supply & Distribution Schedule Plan - Engineer Mann stated that the
most notable change from the past plan to the updated one is the cost to
construct a water treatment plant has almost doubled There was some
discussion about population growth and replacing very old water mains.
b) Liquidated Damages - Well #8 - Interim City Engineer Schorzman reviewed
the liquidated damages process and explained to the Board that the liquidated
damages assessed on Well #8 would not be for the entire 112 days that passed
since the scheduled completion date, which would have been $28,000, but
instead were reduced to $8,000. The $8,000 represents the increased costs to
the Owner due to the contractor failing to complete all work on the project by
the final completion date specified in the contract.
6. Approve Bills - Motion by Maguire, second by Jensen to approve the bills in the
amount of $17,411.13. AP IF, motion passed
Open Forum
~ Member Jensen stated he had issues with his water meter and consequently his
water bill.
Water Board Minutes
February 25, 2008
Page 2 of2
~ Administrative Assistant Larson:
a) Municipal Services Update-
i) Staff is obtaining updated cost information regarding replacing any meters
that are not currently Orions. As of the end of 2007, there were 663 Orions,
2383 Trace read meters, and 2967 manually read meters. Details and
estimates will be brought to the Board the March meeting. The Board
suggested inviting the Orion vendor to the March meeting.
ii) Staff is also in the process of researching the cost to upgrade the SCADA
computers and operating system. They anticipate bringing quotes to the
regular Water Board meeting in March.
b) Budget Revision - On March 3, the City Council will be asked to approve
moving a pickup purchase that was inadvertently coded under Solid Waste to
Water. The need to purchase an additional pickup in 2008 was originally
discussed by the Water Board in May of2007. The purchase of an additional
vehicle will allow more efficient responses to the service needs of customers
(ensuring an adequate number of vehicles for staff). The deadline to purchase
pickups off the State bid is 4/4/08; once the City Council approves the budget
revision, the Water Board is in favor of moving forward with the purchase.
~ Interim City Engineer Schorzman researched the concept of a potential surcharge
for high summer water users introduced by Member Krueger at the January
meeting and found that the current billing system does not have that capability. At
this time, if a surcharge were added it would have to be done manually by utility
billing staff.
~ Interim City Engineer Schorzman also researched water treatment plant fees
charged by other cities and found out the following:
a) Inver Grove Heights adds afee onto their SAC of$540. Eagan adds afee onto
their SAC of$690. Rosemount charges $8.80 on their utility bills. Farmington
charges $660 per REU in the development contracts.
~ There was a discussion about various ways to fund the construction and operation
of a water treatment plant. The Water Board should consider developing criteria
for the threshold of when to build a water treatment plant in Farmington. Engineer
Mann will invite Miles, a water treatment plant expert from Bonestroo, to a future
Water Board meetingfor further discussion.
~ Interim City Engineer Schorzman informed the Water Board that there is a
possibility that T-Mobile will request permission to install an additional antenna on
the Daisy Knoll water tower at an upcoming meeting.
7. The meeting adjourned at 8:40pm.
Respectfully submitted,
Lena Larson
Administrative Assistant, Municipal Services